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Finance & Operations Coordinator

Location: Remote

Type: Full Time

Min. Experience: Mid Level

Finance & Operations Coordinator 
Organization: AFP Foundation for Philanthropy – Canada 
Reports to: Senior Staff Lead, AFP Foundation for Philanthropy – Canada 
Location: Hybrid (Remote with 1 day/week in Toronto office) 
Type: Full-time employee 
Estimated Hours: 35 hours/week   
Posting Closes: September 5, 2025
Start Date: September 22, 2025
 
Salary: $48,000-$53,000 CAD annually 

Position Summary 
Are you passionate about strengthening Canada’s nonprofit sector? At the AFP Foundation for Philanthropy – Canada, we champion fundraisers, the dedicated professionals who are the backbone of charitable work and help fuel impact in communities nationwide. The Foundation is at a pivotal moment in its history, expanding our support services and programming to meet the evolving needs of the sector. This role is your opportunity to be part of that growth, ensuring our operations run seamlessly so we can empower more fundraisers, drive greater impact, and shape the future of philanthropy in Canada.

The Finance & Operations Coordinator plays a vital behind-the-scenes role in supporting the operations of the AFP Foundation for Philanthropy – Canada. Reporting to the Senior Staff Lead, this position ensures the smooth day-to-day administration of the Foundation’s financial tracking, scheduling, travel coordination, messaging and document management. 
 
Key Responsibilities 

1. Finance & Budget Admin Support (35%)
  • Code and categorize donations and income (including gift processing and donor receipting) in coordination with the bookkeeper
  • Track and organize receipts, invoices, and credit card transactions
  • Prepare and maintain internal financial tracking spreadsheets
  • Support daily, weekly, and monthly reconciliation processes and documentation for review
  • Assist with annual audit preparation by collecting and organizing files

2. Email & Calendar Triage Support (25%)
  • Monitor and manage the Foundation’s general inbox, flagging inquiries and routing messages appropriately
  • Track and organize internal scheduling needs (e.g., campaign prep, finance tasks, reminders)
  • Support the Senior Staff Lead by preparing calendar holds for key internal activities and deadlines
  • Maintain confidentiality and professionalism in all communications

3. Campaign, Program, and Communications Support (25%)
  • Maintain deadline and content calendars for fundraising campaigns, scholarships, and other key initiatives
  • Prepare and manage administrative materials (e.g., mail merges, application spreadsheets, donor lists, forms, email templates)
  • Format, print, and coordinate delivery of campaign/event materials and mailings (e.g., Canada Post, Staples)
  • Design graphics for campaigns, reports, social media, and email newsletters using Canva
  • Draft and format donor communications, impact stories, social media content, and campaign messages
  • Support scholarship program administration, including application tracking and related communications
  • Conduct research to inform storytelling, donor trends, and campaign benchmarks

4. Document & Vendor Support (15%)
  • Organize and maintain shared files
  • Support vendor communication for print jobs, supplies, or mailouts
  • Assist with formatting professional-looking documents for donors or campaign use
  • Other duties as assigned

Ideal Qualifications
  • 2–3+ years of experience in nonprofit administration, finance admin, or executive support
  • Strong attention to detail with a high level of accuracy
  • Ability to manage a remote/hybrid workflow, work with minimal supervision, and juggle multiple tasks independently
  • Skilled communicator who can interact effectively with senior-level stakeholders, both internally and externally, in a timely and diplomatic manner
  • Knowledge of financial reporting and ability to synthesize large amounts of data for concise reporting
  • Experience working with receipts, coding, and reconciliation processes
  • Demonstrated ability to handle confidential and sensitive information discreetly
  • Proficiency with Google Workspace, Microsoft Excel, and financial tracking tools
  • Self-starter who thrives in a collaborative environment
  • Based in or near Toronto, with ability to work in-office once/week
  • Availability to travel the third week of July for the annual AFP in Canada Leadership Retreat

Nice-to-Have Qualifications
  • Experience using Canva considered an asset
  • Experience with Salesforce considered an asset
  • Proficiency in French writing considered an asset

Compensation & Benefits
  • Salary range: $48,000–$53,000 CAD, commensurate with experience
  • Generous paid time off, including:
    • Two weeks’ paid vacation annually
    • Five paid wellness/sick days per year
    • Extra paid time off through half-day Fridays year-round
    • Additional paid office closure from December 25 to January 1
    • All Ontario Statutory Holidays
    • Your birthday!
  • While health benefits are not offered, a stipend will be provided after the successful completion of the six-month probationary period to support personal wellness needs
  • Access to a wide range of professional development resources and an annual professional development allowance to support career growth
  • Hybrid work model with flexibility for remote workdays
  • Supportive, collaborative work environment with regular team-building activities

Application Instructions
All qualified candidates are encouraged to apply as soon as possible. Interviews will be conducted on a rolling basis with an anticipated start date of September 22, 2025.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

 


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